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Auto responding is a way to send an automatic reply to all incoming emails when you are not available. To send an auto reply, you first need to create a template containing the message that you want to send as reply to all incoming messages. The message included in the reply can be text, graphics, etc. Mentioned below are the steps that help you create a template for auto responder:


1.Open Outlook.

2.Select File > New > Mail Message.

3.Type the subject and message body. Type the message in such a way that informs the user that you are currently not available to send the personalized reply.

4.Select File > Save As. The “Save As” dialog box opens up.

5.Type a name for the template in the File name drop-down list.

6.Select the Outlook Template option in the Save as type drop-down list.

7.Click the Save button.

The template for auto reply is successfully created. Now, execute the following steps to configure the settings for auto reply:

1.Select Tools > Rules and Alerts. The “Rules and Alerts” dialog box appears.

2.Click the New Rule button. The “Rules Wizard” dialog box appears.

3.Select the Start from a blank rule option, select the Check message when they arrive option, and click the Next button.

4.Select one or more of the following options:

a.Where my name is in the To box

b.Where my name is in the Cc box

c.Where my name is in the To or Cc box

5.Click the Next button.

6.Select the reply using a specific template option and then click the “a specific template” link. The “Select a Reply Template” dialog box appears.

7.Select the desired reply template and click the Open button. You are navigated back to the “Rules Wizard” dialog box.

8.Click the Next button.

9.Select except if it is an Out of Office message option and click the Next button.

10.Type a name for the auto responder in the “Specify a name for this rule” edit box.

11.Select the Turn on this rule check box and create this rule on all accounts check boxes.

12.Click the Finish button. You are navigated back to the “Rules and Alerts” dialog box.

13.Click the Apply button.

14.Click the OK button.

This is how you can create auto responder for incoming emails in Outlook. However, to create the auto responder, the PST file must be in good condition. If the file is corrupt, you will not be able to create auto responder.

In case the PST is corrupt, Repair PST tool for repairing the damaged PST. The repair PST tool is an amazing tool for repairing the damaged PST file. The software effectively repairs the damaged PST files and recovers all emails, notes, contacts, to do list, etc. from the damaged PST.

1. Click the File tab.
2. Click Account Settings, and then click Account Settings.
3. On the E-mail tab or the RSS Feeds tab, select the e-mail account or RSS Feed that you want to change, and then click Change Folder.
4. If you are using an e-mail account other than an Exchange account, such as POP3, you are already using an Outlook Data File .PST on your computer to save your Outlook information. If you have a second Outlook Data File .PST file, you can choose to use it.
5. Select the folder in the Outlook Data File .PST where new e-mail messages sent to your POP3 e-mail account are saved. For messages, this is usually the Inbox folder.
6. Click OK, and then, in the Account Settings dialog box, click Close.

Are you working as HR executive in a multinational company where you need to send the same email to a large number of employees in various departments? Obviously, you need to do this on regular basis to let the employees know about the changes made in organization’s policy, etc. For example, one of the tasks for you as HR executive is to drop an email to every employee about the birthday or marriage anniversary of a particular employee so that other employees can spread their best wishes to him or her. Imagine that how tedious and time consuming it will be to type a large number of email Ids or selecting email IDs from the address book. You should save your time as much as possible so that you can complete your tasks on or before time.

Selecting emails from address book one by one is just the wastage of time. You can save this time by creating a distribution list of the employees to send the same email message. When you create the distribution list then you do not need to select employees’ email IDs; you just need to select the list name and all of the employees available in the list will be automatically included in the To box or in the Cc or Bcc wherever you type the list name. Execute the following steps to create the distribution List in Outlook 2007:

This is how you can save your valuable time by creating the distribution list. However, to create the distribution list, your Outlook.pst file must be working and in good condition. If the file is corrupt then you cannot create the distribution list.

Use Kernel for Outlook, an apt repair Outlook software that has been designed to repair the damaged Outlook.pst file. This amazing repair Outlook tool quickly scans the damaged .pst file, repairs the file, and provides you the repaired .pst file. Hence, the repair Outlook tool saves you from data loss. The software supports all versions of MS Outlook.