How to Create a Distribution List in Outlook

Are you working as HR executive in a multinational company where you need to send the same email to a large number of employees in various departments? Obviously, you need to do this on regular basis to let the employees know about the changes made in organization’s policy, etc. For example, one of the tasks for you as HR executive is to drop an email to every employee about the birthday or marriage anniversary of a particular employee so that other employees can spread their best wishes to him or her. Imagine that how tedious and time consuming it will be to type a large number of email Ids or selecting email IDs from the address book. You should save your time as much as possible so that you can complete your tasks on or before time.
Selecting emails from address book one by one is just the wastage of time. You can save this time by creating a distribution list of the employees to send the same email message. When you create the distribution list then you do not need to select employees’ email IDs; you just need to select the list name and all of the employees available in the list will be automatically included in the To box or in the Cc or Bcc wherever you type the list name. Execute the following steps to create the distribution List in Outlook 2007:
  1. Start MS Outlook.
  2. Select File > New > Distribution List or press CTRL + SHIFT + L. The “Untitled Distribution List” window appears.
  3. Type the desired name in the Name text box. You should keep the name simple and familiar. For example, you can create different distribution lists for different departments. Remembering the department names will be easy for you.
  4. Click the Select Members button. The “Select Members: Global Address List” dialog box appears.
  5. Select the members that you want to add in the list and click the OK button. Selected members will be listed in the “Untitled Distribution List” window.
  6. Click the Save & Close button to save the distribution list.
This is how you can save your valuable time by creating the distribution list. However, to create the distribution list, your Outlook.pst file must be working and in good condition. If the file is corrupt then you cannot create the distribution list.
Use Kernel for Outlook, an apt repair Outlook software that has been designed to repair the damaged Outlook.pst file. This amazing repair Outlook tool quickly scans the damaged .pst file, repairs the file, and provides you the repaired .pst file. Hence, the repair Outlook tool saves you from data loss. The software supports all versions of MS Outlook.

How to change the default file format in MS Access?

Those who are using MS Access 2007-2010 version, might face the problem on incompatibility between the earlier versions and newer versions of MS Access database files. When you create a new blank database, you provide its file name. By default, the file is given the “.accdb” extension. .accdb is the extension for Access 2007-2010 file format and is not readable by earlier versions of MS Access.

 
In MS Access 2010, you have the option of creating files in either the Access 2000 format or the Access 2002-2003 format (both with the extension “.mdb”). Then, when you create a new database file, the resulting file is created in the earlier Access format and can be shared with others who use that version of Access. But it won’t be shareable with those who don’t have Access 2010.

 
In order to change the default file format of MS Access database file, you need to perform the following steps:

 
  • Click the File tab.
  • Under Help, click Options.
  • In the Access Options dialog box, click Popular.
  • Under Creating databases, in the Default file format box, select the file format you want as the default.
  • Click OK.
  • Click the Office Button, and then point to New.
  • To create a new file, type the file name you want (be sure to leave the extension as it is) and click Create. If you don't want to create a file at this time, click Cancel.

 
If there is corruption in Access database file and you are not able to access it properly, then perform Access file recovery on the corrupt file. Access file recovery software is the best option for accurate and timely recovery of data.

Using Recovery Console on Windows 2003 computer that doesn’t start

Recovery Console in Windows based system is used to fix up the start up problem of Windows computer. In this article all necessary steps are articulated that describes how to use Recovery Console to recover a Windows Server 2003-based computer that does not start.

What a recovery console is? This question needs to be answered for novice not-so-techie users. Well, Recovery Console is a command-line tool that is used to repair Windows if the computer does not start correctly and hence performs computer data recovery. Using recovery console is very much easy and you can start the Recovery Console from the Windows Server 2003 CD, or at startup, if you previously installed the Recovery Console on the computer.

Steps to use the Recovery Console on a Computer that Does Not Start

Before going with Recovery Console, it is to be remembered that you must be logged on as Administrator or as a member of the Administrators group to perform this procedure. Moreover, in case your computer is connected to a network, network policy settings may prevent you from completing this procedure. So make sure all these points are taken care of.

To run the Recovery Console, follow these steps:

  • Configure the computer to start from the CD or the DVD drive. For more information about how to do this, see the computer documentation or contact the computer manufacturer.
  • Insert the Windows Server 2003 CD in the computer's CD or DVD drive.
  • Restart the computer.
  • When you receive the message that prompts you to press any key to start from the CD, press a key to start the computer from the Windows Server 2003 CD.
  • When the Welcome to Setup screen appears, press the R key to start the Recovery Console.
  • Select the Windows installation that you must access from the Recovery Console.
  • Follow the instructions that appear on the screen, type the Administrator password, and then press ENTER.
  • At the command prompt, type the appropriate Recovery Console commands to repair your Windows Server 2003 installation.
For a list of commands that are available in the Recovery Console, type help at the command prompt, and then press ENTER. You will get all available command tools.

If nothing is working out and all your windows data is in vain or say have gone lost or corrupt or damaged, you can perform computer data recovery in such times. Computer data recovery is helpful when there are pc crashes, computer crash, unbootable computer, hard disk crash, software crash, virus attacks and many other reasons that disallow data to be accessed. Free demo version of computer data recovery software gives you fair idea about the computer recovery.

Performing Outlook repair after experiencing mail stuck issues in Microsoft Outlook

As we know Outlook folders are collaboratively saved in a single PST file. When you send any email message, it first moves to Outbox folder before the message is actually sent. After sending process completes, the message is stored in Sent Items folder. However, sometimes due to PST corruption issues, the message sending process doesn’t complete successfully. Such PST file need to be restored from recent data backup or scanned by using Outlook repair tools. Taking a real time incidence, when you send an email message and it gets stuck in Outbox folder and never moved to Sent Items folder. This condition might strike you in one of the following situations:

1.You are working in offline mode while no remote connection is available. MS Outlook cannot retrieve or send any email message while in offline mode. In such cases, PST behaves like a locally stored file.

2.The message has been moved to Outlook folder but you have opened it before it could be actually sent. This occurs due the fact that doing this will change the status of the email message.

3.You are having an incompatible or outdated add-in that is preventing an email message to be sent.

4.You are sending the email message as a reply from an account that doesn’t exists. If you are trying to reply to an email message that was received with an older profile account, Outlook will use the same old account for replying. Usually, this occurs when you have changed mail accounts after receiving the email message and you try replying to a message received on old account.

5.Your Personal Address Book or PAB files is damaged or the PST file is corrupt as a result of which Outlook is not able to send the email messages.

In order to resolve these issues, you can follow the solutions given below:

1.Change the working mode of Outlook if it is working in Offline mode.

2.Alter the technique of sending an email message stuck in Outbox folder, which is open the message and click to Send. After following this technique, Outlook will get properly connected to the mail server and it delivers the required email message.

3.In order to disable the incompatible or outdates add in that you are using, go to Tools menu and open the Options dialog. Click the Other tab and select Advanced Options. Now select Add-in Manager, it will display the list of add ins that are currently activated on your Outlook profile. In order to deactivate the add-in unclear the corresponding check boxes and close the entire dialog boxes by clicking OK.

4.Never reply through an old account, move the messages required to your Inbox Folder and create and send a new email message by copying the required information to it. This will help you send the email accurately.

5.Repair your PST with the Inbox Repair Tool, if you experience any damage or corruption happened to your PST.

However, if the Inbox Repair Tool doesn’t helps you resolve the corruption situation; we suggest you to go for Outlook repair tools. These Outlook repair tools are devised to scan the damaged PST file with their powerful scanning algorithms and repair the PST files with all the data intact.

How to repair corrupt or damaged Outlook PST file?

While working with MS Outlook, sometimes you may encounter PST file corruption issues. These corruption issues can be caused due to header structure corruption, 2 GB size limitation or virus corruption. Usually, when a PST file gets corrupt, the user starts getting various error messages and faces problems while working with MS Outlook. Whenever such situations crop up, the best solution that can be considered to deal with it is PST repair tools. PST repair tools repair Outlook PST files and recover all available emails and other email data from them.

But just using an Outlook recovery tool is not enough, very few of available tools are able to provide quick and accurate results. Outlook is one of those renowned tools to repair Outlook that thoroughly scan the corrupt PST file and recover emails without affecting their formatting and properties.

Outlook provides you with the easiest way to deal with PST file corruption. It quickly scans the corrupt PST file and displays the preview of recovered emails. You can select the recovered folders that you want to save to a new PST file. Once recovered emails are saved to new PST file, you can access them easily with MS Outlook.

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Emailing Calendar item in Outlook 2007

Do you want to share or send your Outlook calendar with somebody else? Of course you would like to. Well it’s very much easy and it’s just a trick away.
Follow the steps given below and start emailing Calendar items in Outlook 2007.

Click on the Calendar button in the navigation pane.

Select “Send a Calendar via E-mail” option.

Send a Calendar via E-mail dialog box appears.

In this you will see an option window that allows you to choose and select the date range and amount of detail to include. You’ll notice that you can use the Advanced option to include extra settings if you want to choose.

So you are done with the trick. Once the settings are changed, Outlook will populate an email message, so just select the person you want to send to, and send away.

Isn’t it easy?? Now if any time, you are caught in midst of Outlook PST file corruption and you are not able to access your mails, calendars, contacts, tasks, etc. Don’t worry, PST recovery software enables you to repair Outlook PST file and performs accurate and complete recovery of email and other email items of MS Outlook.

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Software to recover your deleted data

Data recovery software recovers lost, deleted, formatted, erased files and folders from all windows partition. Disk Data Recovery software for FAT recovers data files and folders lost due to formatted/damaged/overwritten/deleted/corrupted partitions from FAT based operating systems such as Windows 95/98/ME/2000/XP/2003 from the hard disk or other storage media such as Memory Card, Flash memory, Zip drives, iPODs, Digital cameras, Pen drive, Floppy disk, mobile communicator, memory card etc. This software is quick, simple, easy to use with attractive Graphical user interface (GUI) and helpful in restoring lost or deleted partitions, files as well as folders. Our users are licensed to use the software for lifetime without any renewal. Also, there are no restrictions of number of machines on which software can be installed. This software supports all storage media including hard disk, pen drive, floppy disk, memory card, flash memory, Zip drives, iPODs, digital cameras, mobile communicator etc. The software provides In-built step-by-step data recovery help. The software is very helpful in recovering data lost due to overwritten, deleted, formatted, damaged or corrupted partitions in all logical crashes. It can also recover data even from bad sectors. Helpful in computer forensics.

NTFS Partition Corruption: Reasons and Resolution

FAT and NTFS are the two most popular file systems for creating partitions on hard drive. In the present scenario, NTFS file system is used to create partitions on each and every system because of its accessibility and less aptness to corruption than FAT file systems. But still NTFS partition get corrupt, resulting in to loss of vital data.

The foremost reason of NTFS partition corruption is the corruption of a boot sector. If the NTFS boot sector is corrupt, it cause boot problems. Adding to the worst, it can make your data inaccessible, corrupt or damaged.

On booting the Windows based computer, user might receive the following error message:

“Searching for Boot Record from CD/DVD.. Not Found

Searching for Boot Record from BBS-0: [Intel UNDI, PXE-2.0 (build 082) ] OK

Searching for Boot Record from SCSI.. Not Found

Boot Failure

Reboot and Select proper Boot device

or Insert Boot Media in selected Boot device

Press any key when ready”

The above error message is a result of missing or corrupted boot record from your Windows. Partition corruption is fatal and results into loss of data within. There are various reasons of corruption like virus infection, hardware problems, damaged system data structures or invalid settings in system BIOS (Basic Input/Output System), voltage fluctuations, dirty shutdown, incorrect user action, software errors etc.

Data stored on the partition is very important and one cannot ignore the issue of inaccessibility of data. So, it’s good to know the techniques for partition recovery.
1.The boot sector is so crucial that Microsoft itself includes a backup copy of it on the partition. To repair a corrupt boot sector, all you need to do is locate the backup copy, then use the information it contains to overwrite the primary boot sector. But, this technique is not as easy as it sounds. The primary NTFS boot sector is located at the first sector of a drive whereas the NTFS back up boot sector is located at the last sector of a drive.

2.Check the BIOS settings to see whether the S.M.A.R.T (Self-Monitoring, Analysis and Reporting Technology) feature is enabled. Disable this feature and then restart your computer. If again the error message appears, this feature is outdated. After that, check the boot sequence settings of your system. If you are still getting the same error message, then hard drive formatting is required.

Formatting of a hard drive will remove all the errors occurring due to boot record failure, partition table corruption or any other reason, but it has a negative aspect also. Formatting of a hard drive removes all the drive partitions and causes complete loss of partition. In such situation, partition recovery software is required for convenient and easy retrieval of lost partitions.

Partition recovery software uses comprehensive scanning algorithms, so that lost partitions can be retrieved in an easy and secure manner. The only requirement is to select the best partition recovery software among number of available software. Best partition recovery software can be chosen by evaluating the free demo version of the software.

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Big picture of an effective partition recovery

Talking of comprehensive partition recovery, many of us make a lot of assumptions. Usually, we backup the data over the server regularly and send tapes off-site. So whenever something wrong happens to the server, we just plan on pulling out the tapes and restoring it.

Know where OS is situated- It is quite important to know where OS is situation as the original server has the OS installed on a partition indifferent from drive 0 partition 1. Hence, when you perform restore operation to recover the registry, it recovers current system partition instead of original system partition. This consequent mismatch of registry and system files results in Blue Screen of Death.
Also, it is important to be familiar with the position of OS for Boot.ini. After the complete system or partition recovery, Boot.ini file is established in its indigenous state. Most of the partitions on a system don’t matter to OS, but the important thing is that the system and boot partitions are identical for original server.

Server will not boot until it has the right drivers- The first thing you see after you restore a backup to a server and reboot is a blue screen prompting about the SCSI drivers or message indicating that you don’t have any disk drives. You got to restore the system but the new hardware doesn’t boot with the old drivers until and unless the hardware stuff is identical. According to Microsoft you can restore system by replacing the old driver with the new one by renaming files. However, the problem with this process is that not all controllers share the same registry information unless you are working with the same hardware brand.

In order to resolve this problem, try booting the system to hardware you know won’t work, boot to the NT setup. When prompted, define the correct driver for your SCSI controller and conduct an Upgrade installation. The update will execute NTDETECT and enable the appropriate drivers to load, including video and NIC drivers (that might be different). Once the process is completed, you will be able to boot the restored system.

Get familiar with your service packs- Reload your service pack and hot fixes as we updated the OS and replaced good files with files from the original CD. In order to clear anomalies if any, it becomes imperative to reload your service packs and hot fixes.

Don’t wait or it will be too late to react to partition recovery and if you kept the backups, you must be thankful as to how reliable your backups proved to be. Always test run your backups to keep a check on your backups and know how good they can be for future use.

Resource : Disk Data Recovery Software