Friday, October 15, 2010,
Emily Miller
Are you working as HR executive in a multinational company where you need to send the same email to a large number of employees in various departments? Obviously, you need to do this on regular basis to let the employees know about the changes made in organization’s policy, etc. For example, one of the tasks for you as HR executive is to drop an email to every employee about the birthday or marriage anniversary of a particular employee so that other employees can spread their best wishes to him or her. Imagine that how tedious and time consuming it will be to type a large number of email Ids or selecting email IDs from the address book. You should save your time as much as possible so that you can complete your tasks on or before time.
Selecting emails from address book one by one is just the wastage of time. You can save this time by creating a distribution list of the employees to send the same email message. When you create the distribution list then you do not need to select employees’ email IDs; you just need to select the list name and all of the employees available in the list will be automatically included in the To box or in the Cc or Bcc wherever you type the list name. Execute the following steps to create the distribution List in Outlook 2007:
- Start MS Outlook.
- Select File > New > Distribution List or press CTRL + SHIFT + L. The “Untitled Distribution List” window appears.
- Type the desired name in the Name text box. You should keep the name simple and familiar. For example, you can create different distribution lists for different departments. Remembering the department names will be easy for you.
- Click the Select Members button. The “Select Members: Global Address List” dialog box appears.
- Select the members that you want to add in the list and click the OK button. Selected members will be listed in the “Untitled Distribution List” window.
- Click the Save & Close button to save the distribution list.
This is how you can save your valuable time by creating the distribution list. However, to create the distribution list, your Outlook.pst file must be working and in good condition. If the file is corrupt then you cannot create the distribution list.
Use Kernel for Outlook, an apt repair Outlook software that has been designed to repair the damaged Outlook.pst file. This amazing repair Outlook tool quickly scans the damaged .pst file, repairs the file, and provides you the repaired .pst file. Hence, the repair Outlook tool saves you from data loss. The software supports all versions of MS Outlook.
